Policy: To provide record retention, maintenance and disposition procedures for Community Services Consortium that will ensure compliance with state and federal law.
Addressed to: All CSC Staff
Funding Period: The period of time when funds are available for expenditure
In practice, CSC retains records for 7 years after the end of the fiscal year for expenditures to conform with the Single Audit Act requirement of 5 years from the end of the fiscal year.
29 CFR Part 97.42 for retention and access requirement for records: Retention of all required records for three years after grantees or subgrantees make final payments and all other pending matters are closed.
29 CFR97.36(i)(10): Access by the grantee, the subgrantee, the Federal grantor agency, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract for the purpose of making audit, examination, excerpts, and transcriptions.
Policy revised 7/26/2004